Schedulebyemail

Schedule Meetings Faster, Right from Your Email.

Privacy Policy

Last Updated January 6th, 2025

Welcome to ScheduleByEmail a MeetMoji Inc company(“we,” “us,” or “our”). We value your privacy and are committed to protecting your personal data in accordance with this Privacy Policy. This document describes how we collect, use, disclose, and safeguard your information when you visit or interact with https://schedulebyemail.com (the “Site”) or use any related services (collectively, the “Services”).

Please read this Privacy Policy carefully. If you do not agree with the terms of this Privacy Policy, please do not use our Site or Services.

1. Information We Collect

1.1 Personal Information

When you sign up for our Services or otherwise interact with us, you may provide certain personally identifiable information, such as:

  • Name
  • Email Address
  • Account Credentials (username, password)
  • Communication Preferences

We collect and use your email address solely for the purpose of authenticating your access to our Services. Your email will not be used for any other purposes.

1.2 Usage Data

We automatically collect certain information about your device and how you interact with our Site and Services. This may include:

  • IP Address
  • Browser Type
  • Operating System
  • Geolocation Data (approximate)
  • Pages Visited and Time Spent on Each Page
  • Referring URLs

1.3 Cookies and Similar Technologies

We use cookies and similar tracking technologies to collect and store information about your usage. You can control the use of cookies at the browser level. If you reject or delete cookies, our Site may no longer function as intended.

2. Google OAuth and Calendar Data

2.1 Google OAuth Authentication

We employ Google OAuth for secure user authentication. This process verifies your identity and ensures you can securely access your account. By using Google OAuth, we can offer personalized features, such as:

  • Reading and processing your emails to facilitate scheduling.
  • Accessing your Google Calendar to check your availability, create events, or send out calendar invitations.

Our use and transfer of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements. For more details, please visit Google’s Privacy Policy.

2.2 Gathering and Using Google Calendar Data

With your explicit consent, we use your Google Calendar data to:

  • Identify your availability and automatically schedule events.
  • Provide reminders and email notifications based on your calendar entries.

We only access and process the data necessary to provide our scheduling features. We do not share your calendar data with any unauthorized third parties and will never sell or rent your calendar information.

3. Use of OpenAI

3.1 AI-Driven Email Processing and Responses

Our Services employ OpenAI to power certain AI functionalities, including:

  • Natural Language Processing (NLP) of your emails to determine scheduling details.
  • Generation of email replies that offer suggested responses, scheduling options, or follow-ups.

When you use these AI-powered features, some of the data you provide (such as your email content) may be transmitted to OpenAI’s servers for processing. We do not share any personally identifiable information beyond what is strictly necessary to fulfill your request. OpenAI may store and process such data in accordance with their own terms and privacy policy.

3.2 Data Usage and User Consent

  • Opt-In Policy: We only transmit your content to OpenAI if you choose to use AI-driven features (e.g., generating automated responses). If you do not initiate these AI requests, we will not transmit your content to OpenAI.
  • User Control: The use of AI features is entirely at your discretion. If you prefer not to use AI, you can manually create and send emails without any data being shared with OpenAI.
  • Purpose: Our sole intent in using AI is to streamline your scheduling experience by generating relevant and helpful suggestions or replies.

4. How We Use Your Information

We may use the information we collect for various purposes, including but not limited to:

  1. Providing Services: To create and manage your account and deliver our scheduling features.
  2. Communication: To contact you via email regarding updates, promotions, or important notices.
  3. Analytics: To better understand how users interact with our Site and Services and to improve user experience.
  4. Security: To detect and prevent fraudulent or illegal activities.
  5. Compliance: To comply with applicable laws, regulations, or legal processes.

5. Sharing and Disclosure of Information

We do not sell or rent your personal data. However, we may share or disclose information in the following circumstances:

  • Service Providers: We may engage third-party vendors (e.g., hosting providers, analytics tools) who process data on our behalf and under our instructions.
  • Business Transfers: In connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business.
  • Legal Requirements: When required by law, subpoena, or other legal process, or if we believe such action is necessary to protect our rights or comply with legal obligations.
  • Consent: If we otherwise notify you and you consent to the sharing.

6. Data Retention

We will retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. When we have no ongoing legitimate business need for your personal information, we will either delete or anonymize it.

7. Security of Your Information

We take reasonable technical and organizational measures to protect your personal information from unauthorized access, use, or disclosure. However, no method of data transmission or storage is 100% secure. While we strive to protect your personal data, we cannot guarantee its absolute security.

We encourage you to maintain the confidentiality of your email account and any information you share with us. If we suspect any violation of our terms or applicable laws, we reserve the right to terminate your access to our Services.

8. Children’s Privacy

Our Site and Services are not directed to individuals under the age of 13. We do not knowingly collect personal information from individuals under 13. If you become aware that a child has provided us with personal data, please contact us, and we will take steps to remove such information and terminate the child’s account if applicable.

9. International Users

If you are accessing our Site or Services from outside the United States, please be aware that your information may be transferred to, stored, and processed in the United States and other countries. The data protection laws in these countries may differ from those of your country of residence.

10. Your Privacy Rights

Depending on the jurisdiction in which you reside, you may have certain rights regarding your personal information, such as the right to access, correct, delete, or restrict processing of your data. To exercise these rights, please contact us using the information provided below.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will post any updates on our Site and, if the changes are significant, we may provide more prominent notice or seek your consent.

12. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us at:

Thank you for choosing ScheduleByEmail!
We appreciate your trust and will continue to work hard to protect your information.